Inquiry Letter
Inquiry Letter is a letter written to request information and/or ascertain its
authenticity. A letter of inquiry deals with various matters like job
vacancies, funding, grants, scholarships, projects, sales, pre-proposals and
others. The term is common in various business setups as it implies fund
request or pre-proposal information. Owing to this usage, the term may be
considered exclusive to these setups alone. But that is not the case, to this
effect the below definition offers a justified meaning.
Inquiry Letter Definition
A document requesting
information sent on behalf of an individual or an organisation for their own
respective purposes, which can be mutually beneficial to the recipient and the
sender.
The term ‘Inquiry’ is same as ‘Enquiry’. The former is more
commonly used in U.S. and the latter one is more common in U.K. There are some
other terms which represent the letters; these are Letter of
Intent,Letter of Interest, Query letter, Prospecting Letter, Pre-proposal
Letter and Concept Paper. The term ‘Cover Letter’, ‘Business Letter’,
‘Request Letter’ and ‘Sales Letter’ is also applied to an inquiry letter
especially when the objective is same as that of letter for inquiry.
A letter of inquiry
serves to facilitate business operations and satisfaction of the sender.
Inquiry letters remove any misunderstanding and are time savers, especially
when two parties want to reach an understanding. The communication towards this
effect resolves the issue without any delay. With relation to it being a
‘Pre-proposal letter’, the inquiry letter is also termed as a ‘Condensed
Version of a Proposal’. It is the outcome of the purpose of the letter which
highlights the points of a proposal instead of a full-fledged proposal.
On an individual’s
basis, these letters are sent to companies that are willing to hire but haven't
advertised job openings. It can also be a letter addressed to editor in-charge
of a publication proposing certain literary work. It can be a letter from a student
who is vying for a seat in a college or a business that provides an internship.
So, the objective of an enquiry letter is same but its projections and
audiences are different. Same goes for its method of delivery, it can be sent
via paper mail or electronic mail.
Example Of Inquiry Letter
Street address
City, State ZIP code
Phone number
Date
Individual's name
Job title
Name of organization
Street address
City, State ZIP code
Dear Mr./Ms. ________________________________:
I am writing to ask you to consider an addition to your
marketing team. Your organization has been in the news as a leader in the
industry. I am an innovator of new ideas, an excellent communicator with
buyers, and have a demonstrated history of marketing success. I believe I would
be a good fit in your organization.
Currently, I market computer products for a major supplier
using television, radio and news advertising. I have a reputation for seeing
every project through to success.
Enclosed is my resume for your review and consideration.
EFTG Industries has a reputation for excellence. I would like to use my talents
to market your quality line of technical products. I will call you to further
discuss your needs and how I could benefit your company. If you prefer, you may
reach me in the evenings at (555) 555-5555.
Thank you for your time. I look forward to meeting you.
Sincerely,
(Your Signature in blue or black ink)
Your typed name
Enclosure
Order Letter
a letter of order is a document that confirms
the details of a purchase of goods or services from one party to another. It
usually includes more information about what you are ordering, like quantity,
model number, or color, the payment terms, and the matter in which the products
are to be shipped. When the recipient receives this letter, they will process
the order and send the merchandise.
Order Letter Definition
An “Order” is an expense for the person
placing the order and an income for the one getting it. But this is not all.
The company that bags the order has to fulfill lot of commitments to ensure
that it has a satisfied customer, which can be an individual or another
company. Timely delivery of the order, quality of delivery and after sale
service – are all part and parcel of getting an order.
An Order Letter is the one that is written by
the person/company placing the request of purchase from another company. This
letter comes into action only when a detailed study of the desired product has
been done in the market and based on promised service, quality and price of the
product, a decision for a purchase has been made.
An Order Letter should be drafted very carefully as it
needs to pen down all the terms and conditions of the purchase for the benefit
of both involved parties. It should have details such as product
specifications, quantities, price agreed upon, delivery date, late delivery
clauses, etc. It should be addressed to the person responsible for the
execution of the order with a copy to the head of department. Since it is
totally an official letter it should be typed.
Order Letter Sample
154 Green Avenue
New York, USA
January 5, 2010
Ms. K. Hutchinson
Beller Company, Inc.
424 Park Avenue
New York, New York 10021
Dear Ms. Hutchinson :
Thank you for sending your catalog so promptly. It arrived within a few days of
my request. Please send me the following items by parcel post :
1 copy Emmet and Mullen,
High School Algebra @ $7.50 $ 7.50
25 copies Pinehurst,
Plane Geometry @ $8.75 $ 218.75
Total $ 226.25
I am enclosing a money order for 226.25. If there are additional charges,
please let me know.
Please mail the books to the address given above.
Very truly yours,
Brandon Michael
Sumber:
